Florida Huddle
World Equestrian Center | Ocala, Florida
Supplier Information
Typical Florida Suppliers that attend are CVBs, Hotels, Resorts, Attractions and Parks. Each appointment is 12 minutes long, with three minutes for "travel time". After you registered and paid, you will receive your login to your Huddle Dashboard, where you can review the profiles of all attending tour operators, wholesalers and media.
The Appointment Requesting Period will open in early January 2025. During that period, you can request your one-on-one appointments. You will not be able to see the requests made by others. Afterwards, all requests will be matched by our AI system! Mutual requests first, then requests made by the attending buyers, followed by the Florida suppliers. Once you receive your schedule, you are able to add, reschedule or cancel any of your appointments via your Huddle Dashboard.
Florida Suppliers, if you would like to maximize your exposure at this year’s conference, please consider one of our many sponsorship opportunities!
Online registration closes on Wednesday, January 22, 2025 or when we sell out, whichever comes first. Suppliers, please register and pay by Wednesday, December 11, 2024 to be guaranteed a location in your destination's area (if applicable).
Register Now
Single Booth (2025 pricing)
$2,800
- One 10' x 10' booth
- One full conference registration
- Up to 40 one-on-one appointments
- Non-Partner cost: $3,600. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to two additional non-appointment taking badge ($545 / $700 each). Must be from the same organization, sharing is not permitted in Single Booths.
Check with your DMO on Destination Bulk-Buys to potentially save on registration costs! Several CVBs / TDCs have purchased blocks of booths for their partners.
Single-Plus Booth (2025 pricing)
$4,600
- One 10' x 10' booth
- Two full conference registrations.
- Two appointment books, with up to 40 one-on-one appointments each. Appointments will not duplicate.
- You will be able to add the second registration and appointment book in your Huddle Dashboard after registration and payment have been made.
- Non-Partner cost: $5,900. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to two additional non-appointment taking badge ($545 / $700 each). Must be from the same organization, sharing is not permitted in Single Plus Booths.
Check with your DMO on Destination Bulk-Buys to potentially save on registration costs! Several CVBs / TDCs have purchased blocks of booths for their partners.
Double Booth (2025 pricing)
$5,200
- Two 10' x 10' booths
- Two full conference registrations
- Two appointment books, with up to 40 one-on-one appointments each.
- Booth sharing is permitted. Primary registering organization will be the main contact. You will be able to add the second registration and appointment book in your Huddle Dashboard after registration and payment have been made.
- Non-Partner cost: $6,700. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to four additional non-appointment taking badges ($545 / $700 each).
Check with your DMO on Destination Bulk-Buys to potentially save on registration costs! Several CVBs / TDCs have purchased blocks of booths for their partners.
Express Booth (2025 pricing)
$1,800
Do you want to try out Florida Huddle without commiting to a full booth? Huddle now features an Express Booth option.
- One 6' table with two chairs, one full conference registration and appointment book in the Express Booth area of the tradeshow floor (you will not be placed in your destination's area). The area will be carpeted.
- Due to limited space, full booth builds will not be possible.
- No sharing or additional badges permitted.
- Non-Partner cost: $2,300. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.